How to become a school secretary

You can get into this job through:

  • a college course
  • working towards this role
  • applying directly


You could complete a college course to get some of the skills needed for this job. Courses include:

  • Level 2 Award in Support Work in Schools
  • Level 3 Diploma in Business Administration

Entry requirements

You'll usually need:

  • 2 or more GCSEs at grades 9 to 3 (A* to D), or equivalent, for a level 2 course
  • 4 or 5 GCSEs at grades 9 to 4 (A* to C), or equivalent, for a level 3 course

More Information


You can get into this job through a business administrator advanced apprenticeship or a school business professional higher apprenticeship. 

Entry requirements

You'll usually need:

  • 5 GCSEs at grades 9 to 4 (A* to C), or equivalent, including English and maths, for an advanced apprenticeship
  • 4 or 5 GCSEs at grades 9 to 4 (A* to C) and A levels, or equivalent, for a higher or degree apprenticeship

More Information


You could start as an admin assistant in a larger school and work your way up to a post with more responsibility.

Direct Application

You could apply directly to become a school secretary. Employers would expect you to have a good standard of general education and experience of office work.

You should be able to use common office software including spreadsheets. Knowledge of accounts packages would also be helpful, although employers may provide training in some of these.

What it takes

Skills and knowledge

You'll need:

  • administration skills
  • to be thorough and pay attention to detail
  • the ability to work well with others
  • the ability to work on your own
  • sensitivity and understanding
  • to be flexible and open to change
  • excellent verbal communication skills
  • customer service skills
  • to be able to use a computer and the main software packages competently

Restrictions and Requirements

You'll need to:

What you'll do

Day-to-day tasks

Your day-to-day duties may include:

  • being the main contact for parents, governors and pupils
  • greeting visitors and providing refreshments
  • using IT systems to run financial reports and produce newsletters
  • keeping paper and electronic records up to date
  • using reprographic equipment
  • ordering resources, paying invoices and banking cash

Working environment

You could work in an office, in a reception area or at a school.

Career path and progression

With experience, you could progress to school business manager, or personal assistant (PA) to the headteacher.

Current opportunities

Apprenticeships In England

Apprentice Patient Access Coordinator working in Paediatric Admissions

  • Wage: £159.25 - £305.20 Weekly
  • Location: London

Business Administration Apprentice Level 3

  • Wage: £155.63 Weekly
  • Location: Shipley

Courses In England

NVQ Certificate in Business and Administration

  • Start date: 01 September 2021
  • Location:

Diploma Level 3 BA

  • Start date: 01 December 2020
  • Location:

Jobs In the United Kingdom

The Find a job service can help you with your search for jobs and send alerts when new jobs become available.

Skills assessment

Take an assessment to learn more about your skills and the careers that might suit you.

Get help using this service

Call 0800 100 900 or use webchat

8am to 10pm, 7 days a week

More ways to contact us

Is this page useful?

Yes No

Thank you for your feedback.

Thank you for your feedback. Click here if you'd like to let us know how we can improve the service.