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Health records clerk

Alternative titles for this job include Medical records clerk

Health records clerks keep people's medical records up to date.

Average salary (a year)

£15,000 Starter


£28,250 Experienced

Typical hours (a week)

38 to 40 a week

You could work

evenings on a rota

How to become a health records clerk

You can get into this job through:

  • a college course
  • an apprenticeship
  • applying directly


You could take a college course to learn some of the skills and knowledge needed in this job. Courses include:

  • Level 2 Certificate in the Principles of Business Administration
  • Level 3 Diploma in Business Administration

Entry requirements

You'll usually need:

  • 2 or more GCSEs at grades 9 to 3 (A* to D), or equivalent, for a level 2 course
  • 4 or 5 GCSEs at grades 9 to 4 (A* to C), or equivalent, for a level 3 course

More Information


You could get into this job through a business administrator advanced apprenticeship.

This will usually take 12 months to complete. You'll do on-the-job training and spend time with a college or training provider.

Entry requirements

You'll usually need:

  • 5 GCSEs at grades 9 to 4 (A* to C), or equivalent, including English and maths, for an advanced apprenticeship

More Information

Direct Application

You can apply directly for jobs in this area. Many employers will ask for GCSEs at grades 9 to 4 (A* to C) . It will also help if you have previous experience of office work, including word processing and spreadsheet computer packages.

More Information

Professional and industry bodies

You may find it useful for professional recognition and training opportunities to join organisations like:

Further information

You can find out more about becoming a health records clerk from Health Careers.

What it takes

Skills and knowledge

You'll need:

  • to be thorough and pay attention to detail
  • the ability to work well with others
  • administration skills
  • the ability to use your initiative
  • to be flexible and open to change
  • patience and the ability to remain calm in stressful situations
  • analytical thinking skills
  • excellent verbal communication skills
  • to be able to use a computer and the main software packages competently

Restrictions and Requirements

You'll need to:

What you'll do

Day-to-day tasks

Your day-to-day tasks may include:

  • creating, checking and updating patient records
  • storing test results and letters
  • recording illnesses and treatments using a system of codes known as clinical coding
  • recording patient admissions, transfers, discharges and deaths
  • transferring details from paper records into computer systems
  • collecting statistics like admission numbers, discharges and waiting lists

Working environment

You could work in an NHS or private hospital, in an office or at a GP practice.

Career path and progression

You can study with the Institute of Health Record Information and Management (IHRIM) for a more senior role or to specialise in areas such as clinical coding.

With qualifications and experience you could become a medical secretary or a health records manager.

Current opportunities

Apprenticeships In England

Business Admin apprentice

  • Wage: £18,000.00 Annually
  • Location:

Business and Administration Apprentice

  • Wage: £10,000.00 Annually
  • Location:

Courses In England

Diploma in Business Administration

  • Start date: 01 September 2021
  • Location: Luton

BTEC Diploma in Business Administration

  • Start date: 13 September 2021
  • Location: DAVENTRY

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