How to become a health records clerk

You can get into this job through:

  • a college course
  • an apprenticeship
  • applying directly

College

You could take a college course to learn some of the skills and knowledge needed in this job. Courses include:

  • Level 2 Certificate in the Principles of Business Administration
  • Level 3 Diploma in Business Administration

Entry requirements

You'll usually need:

  • 2 or more GCSEs at grades 9 to 3 (A* to D), or equivalent, for a level 2 course
  • 4 or 5 GCSEs at grades 9 to 4 (A* to C), or equivalent, for a level 3 course

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Apprenticeship

You could get into this job through a business administrator advanced apprenticeship.

This will usually take 12 months to complete. You'll do on-the-job training and spend time with a college or training provider.

Entry requirements

You'll usually need:

  • 5 GCSEs at grades 9 to 4 (A* to C), or equivalent, including English and maths, for an advanced apprenticeship

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Direct Application

You can apply directly for jobs in this area. Many employers will ask for GCSEs at grades 9 to 4 (A* to C) . It will also help if you have previous experience of office work, including word processing and spreadsheet computer packages.

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Professional and industry bodies

You may find it useful for professional recognition and training opportunities to join organisations like:

Further information

You can find out more about becoming a health records clerk from Health Careers.

What it takes

Skills and knowledge

You'll need:

  • to be thorough and pay attention to detail
  • the ability to work well with others
  • administration skills
  • the ability to use your initiative
  • to be flexible and open to change
  • patience and the ability to remain calm in stressful situations
  • analytical thinking skills
  • excellent verbal communication skills
  • to be able to use a computer and the main software packages competently

Restrictions and Requirements

You'll need to:

What you'll do

Day-to-day tasks

Your day-to-day tasks may include:

  • creating, checking and updating patient records
  • storing test results and letters
  • recording illnesses and treatments using a system of codes known as clinical coding
  • recording patient admissions, transfers, discharges and deaths
  • transferring details from paper records into computer systems
  • collecting statistics like admission numbers, discharges and waiting lists

Working environment

You could work in an NHS or private hospital, in an office or at a GP practice.

Career path and progression

You can study with the Institute of Health Record Information and Management (IHRIM) for a more senior role or to specialise in areas such as clinical coding.

With qualifications and experience you could become a medical secretary or a health records manager.

Current opportunities

Apprenticeships In England

Apprentice Patient Access Coordinator working in Paediatric Admissions

  • Wage: £159.25 - £305.20 Weekly
  • Location: London

Business Administration Apprentice Level 3

  • Wage: £155.63 Weekly
  • Location: Shipley

Courses In England

Diploma Level 2 BA

  • Provider: VOCATIONAL TRAINING SERVICES CARE SECTOR LIMITED
  • Start date: 01 December 2020
  • Location:

Diploma in Business Administration

  • Provider: AGILITY PEOPLE SERVICES LIMITED
  • Start date: 30 November 2020
  • Location: Middlesbrough

Jobs In the United Kingdom

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