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Data entry clerk

Alternative titles for this job include Audio typist, copy typist

Data entry clerks type information into databases and systems and create letters, reports and other documents.

Average salary (a year)

£12,000 Starter


£25,000 Experienced

Typical hours (a week)

38 to 40 a week

You could work

between 8am and 6pm

How to become a data entry clerk

You can get into this job through:

  • a college course
  • an apprenticeship
  • working towards this role
  • applying directly


You could take a college course to develop your computer skills while looking for work. Courses include:

  • Level 1 Certificate for IT Users (New CLAiT)
  • Level 2 European Computer Driving Licence (ECDL) Certificate in IT User Skills

Entry requirements

There are no set entry requirements for this route.

More Information


You could get into this job through an intermediate apprenticeship as an IT application specialist.

Entry requirements

You'll usually need:

  • some GCSEs, usually including English and maths, or equivalent, for an intermediate apprenticeship

More Information


You could move into data entry work if you've got office experience, for example, as an administrative assistant.

Employers will give you training on the job, covering their data entry systems.

Direct Application

You can apply for jobs directly if you've got experience of word processing, spreadsheets and databases. Employers may also ask for GCSEs in English and maths.

More Information

Career tips

You would normally be tested for keyboard skills and accuracy in entering data when you go for an interview.

Further information

You can get more details about careers in IT from The Chartered Institute for IT.

What it takes

Skills and knowledge

You'll need:

  • administration skills
  • to be thorough and pay attention to detail
  • the ability to work well with others
  • customer service skills
  • to be flexible and open to change
  • the ability to work on your own
  • patience and the ability to remain calm in stressful situations
  • the ability to work well with your hands
  • to be able to carry out basic tasks on a computer or hand-held device

What you'll do

Day-to-day tasks

Your day-to-day tasks may include:

  • entering personal details of customers into a database
  • entering information for classified adverts in a newspaper
  • transferring paper-based market research results
  • updating patients' medical records
  • processing invoices

Working environment

You could work in an office.

Career path and progression

With experience, you could become a supervisor or team leader. You could also train and mentor new employees.

Current opportunities

Apprenticeships In England

We can't find any apprenticeship vacancies in England for a data entry clerk right now.

The Find an apprenticeship service can help you with your search, send alerts when new apprenticeships become available and has advice on how to apply.

Courses In England

Diploma in Business Administration

  • Start date: 01 September 2021
  • Location: Luton

BTEC Diploma in Business Administration

  • Start date: 13 September 2021
  • Location: DAVENTRY

Jobs In the United Kingdom

The Find a job service can help you with your search for jobs and send alerts when new jobs become available.

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